Institutional Onboarding

What You Are Applying For

Institutional Workspace

You are registering your organization for a dedicated, multi-tenant Institutional Workspace on PatentVerse. This provides your entire university, faculty, and research community with access to our AI patent discovery platform.

How Onboarding Works:

1. Submit Application: Submit your institutional details using your official primary root domain email. (Please check your spam/junk folder for the security verification email).
2. Verification Review: Our compliance team verifies your organization to ensure genuine academic accreditation.
3. Master Registration Code: Once approved, your organization receives a dedicated 6-character code (e.g. UNIV26).
4. Effortless Researcher Access: Faculty, researchers, and students simply enter your code during registration to join your workspace.
5. 100% Free: No payment method required, zero fees, and full AI search features included.

You will become the primary Tenant Administrator for your organization.

Private, Isolated Tenant Environment

Every onboarded institution receives dedicated multi-tenant isolation. Your invention disclosures, queries, and search histories are strictly private and never used to train public AI models.

Effortless Code-Based Provisioning

Once your institution is approved, you are issued a master registration pass code. Your researchers simply enter the code during registration to join your institutional workspace instantly.

Dedicated Audit & Compliance Logs

Technology Transfer Officers and administrators have full visibility over search frequencies, anchor trends, and prior art explorations within their institution console.

Institutional Application

Submit your organization for verification and administrative access.

1. Institution Profile

Official Institution Name *

The legal or recognized academic name of your organization.

Organization Category *

Country / Region *

Official Website or Domain

Used by our compliance team to verify institutional accreditation.

2. Tenant Administrator Account

First Name *

Last Name *

Official Primary Institutional Work Email *

Requirement: Tenant Administrator onboarding requires an official primary root institutional email (e.g. @university.edu or @institution.ac.uk). Student/alumni subdomains (@student.*, @alumni.*) and public webmail are restricted.

Job Title / Department Role

Admin Password *

Confirm Password *

3. Agreement & Submission

I confirm that I am authorized to register this organization, and I agree to the PatentVerse Terms & Conditions on behalf of our institution.

Individual faculty and student researchers will accept end-user search terms separately upon redeeming your institution's pass code.

Application Logged Successfully

Your application for Institution has been received and is currently awaiting superadmin approval.

Assigned Institutional Registration Code

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⚠️ Code will activate immediately upon superadmin review.

A confirmation email has been dispatched to your institutional inbox. Once our compliance team enables your tenant in the console, your administrative workspace at /dashboard/tenant-admin will be fully unlocked.

Frequently Asked Questions

Everything you need to know about the institutional onboarding process and platform access.

Is there any fee or subscription cost?

No. PatentVerse is currently offered completely free of charge for approved universities, colleges, and research institutions. Approved institutions receive complete access to our AI semantic search, CPC classification inference, and boolean search compiler.

How does the verification and approval process work?

To safeguard platform integrity and prevent unauthorized entity creation, all self-onboarded institutions are initialized in a disabled review state. Our compliance team verifies the applicant's institutional affiliation, after which your tenant is activated and your master pass code unlocked.

Who should register as the Tenant Administrator?

Typically a Technology Transfer Officer, Library Director, Department Chair, Principal Investigator, or university IP counsel authorized to provision search tools for researchers within their organization.

Do researchers need individual accounts created manually?

No. Once approved, the Tenant Admin receives an institutional registration code. Researchers simply visit the login portal, enter the code, and self-register under your institution. You can monitor all active accounts directly from your console.

How is our intellectual property and search history protected?

All queries, anchor terms, and invention disclosures are strictly tenant-isolated and stored with bank-grade encryption. We never train public AI models on your searches. Each search event is logged exclusively in your private audit trail.

Can an institution have multiple administrators?

Yes. Once your primary Tenant Administrator account is activated, you can promote other faculty members, librarians, or colleagues to Tenant Administrator directly from your Tenant Administration console.

Onboard Your Institution to PatentVerse